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1-Adding, Editing Questions

Google Forms have recently undergone some BIG changes. To review these changes check out the official Google Drive Blog. 

Google Forms is a useful tool to help you plan events, send a survey, give students a quiz, or collect other information in an easy, streamlined way. A Google form can be connected to a Google spreadsheet. If a spreadsheet is linked to the form, responses will automatically be sent to the spreadsheet. Otherwise, users can view them on the “Summary of Responses” page accessible from the Responses menu.

You can create a form from your Drive or from any existing spreadsheet.

Create a form from your Drive:
  1. Click the red Create button, then Form.
  2. In the form template that opens, you can add any questions you'd like. You can also organize your form by adding headers and dividing your form into several pages.

Create a form from a Google spreadsheet:

  1. While working with a spreadsheet, click the Insert menu and select Form.

  2. A message will display at the top of the page notifying you that a new form has been created.
  3. Click Add questions here to begin editing your form, or Dismiss to get rid of this message and continue editing your spreadsheet. (Note: If you dismiss this message, you can edit your form at any time by selecting the Form menu and clicking Edit form.)
  4. After creating a form from a Google spreadsheet, you’ll notice a new tab at the bottom of your spreadsheet labeled “Form responses.” As you might have guessed, this is where responses to your form will be added.

After you’ve created your form, you can add and edit questions, headers, and page breaks. You can also choose how to collect responses to your form.

Once you’ve created a form, you’re ready to start adding the questions you’d like to ask. If you’d like to give your form some structure, you can also add section headers and page breaks.

Add a question

To add a question to your form, click the arrow next to the Add item button and select from the following question types:

  • Text — respondents provide short answers
  • Paragraph text — respondents provide longer answers
  • Multiple choice — respondents select one option from among several
  • Checkboxes — respondents select as many options as they’d like
  • Choose from a list — respondents select one option from a dropdown menu
  • Scale — respondents rank something along a scale of numbers (e.g., from 1 to 5)
  • Grid — respondents select a point from a two-dimensional grid

Clicking the Add item button — and not the arrow — will initially give you the default question type, text. Once you’ve added a question, you can change its type by selecting from the Question type menu.

When you’ve selected your question type, you can then fill in the possible responses to your question. If you want to further explain your question, add a description to the Help text field. If you want to prevent respondents from leaving a question blank, check the Required question box, which makes sure users answer a question before submitting your form.

Add a section header

If you'd like to divide your form into sections to make it easier to read and complete, add a section header. From the Insert menu, select Section header.

For each section header, you can add both a section title and a section description.

Add a page break

If your form is lengthy and you’d like to make it easier for respondents to fill it out, you can add page breaks. From the Insert menu, select Page break. New pages, like section headers, can have both a page title and a page description.

Edit questions, headers, and page breaks

For each question, header, and page break you’ve added to your form, you can perform the following actions:

  • Edit: To edit an existing item, just click the Edit button  to the right of the question you want to edit.
  • Duplicate: To duplicate an item, click the Duplicate button  to the right of the question you want to duplicate.
  • Delete: To delete an item, click the Delete button  to the right of the question you want to delete.

Share your form with collaborators

If you're working on a form and would like to share it with a collaborator, click the File and select Share. Then, from the "Sharing settings" dialog, you can specify individual collaborators with whom you'd like to share your form for editing. To add a collaborator, begin typing his or her name in the "Add people" text box.

When you share a Google form with a collaborator, you give that collaborator full editing access to the form. That collaborator will have the ability to make any changes they'd like to the form, including a change to where responses are collected. Learn more about collecting responses.

Additional forms options for Google Apps users

If you use Google Apps, you can record the email addresses of the people who fill out your form. To do this, select the checkbox next to 'Automatically collect respondent's username' when you create the form. Recipients of your survey will see a message at the top of the form explaining that their username will be collected automatically.

You can also require your respondents to sign in to view and fill out a form. This provides an additional layer of security for sensitive forms.

Note: if you're inviting people outside of your domain to fill out your form, make sure you don't require them to sign in; otherwise, they'll get to the domain sign-in page and won't be able to access the form.