Techniques to search faster
Narrowing your search and/or typing in search operators can help you more efficiently find your files, folders, and Google documents, spreadsheets, and presentations so that you spend less time searching and more time editing.
Narrow your search results
- Go to the search box and click the dropdown menu icon
- Choose criteria for narrowing your search:
- Type: Text documents, images, PDFs...
- Visibility: Private, everyone in your domain, public...
- Ownership: Whether the file belongs to you or someone else
- Type a word or phrase and press Enter on your keyboard or click the Search button.
Search by document owners and collaborators
If you know the name of a person who owns or can access the file you're looking for, begin typing his or her name in the search bar. Then select a name from the list of people that appears at the bottom of the search box.
Combine your search phrase with predefined search operators.
- Type the search operator (see table below for some of our most popular).
- Enter a search phrase directly after the operator and press Enter on your keyboard or click the search button.
|“ ” Quotes||To find documents that contain that exact phrase.||“match this phrase exactly”|
|OR||To find documents with at least one of the words.||tacos OR nachos|
|- Hyphen||Documents that don’t have a particular word. So if you want docs that mention salsa, but not dancing use...||salsa -dancing|
|from:||Documents shared from someone||from:firstname.lastname@example.org|
|to:||Documents shared to someone||to:email@example.com|
|is:starred||Items that you have marked with a star.||is:starred|
|type:||Search by the type of document. This covers: document, spreadsheet, presentation, drawing, image, video, image_or_video, pdf, and textdoc.||type:spreadsheet|
|before:YYYY-MM-DD after:YYYY-MM-DD||Find items that were edited before or after a certain day.||before:2010-12-01|
|owner:||Search according to who owns the item. Searching by owner works best with owner:email address.||owner:firstname.lastname@example.org|
|title:||Search by the item’s title||title:"Conference 2010"|